Our Approach to P2P transformation

If updating your ERP, CRM or other core system is looking like a false promise and your existing systems are failing to meet your specific requirements  – we can help.

ProcessFlows specialise in off the shelf, custom & bespoke solutions to digitally manage and automate Accounts Payable and Purchase to Pay processes. We don’t sell ERPs but we make then work by delivering the elements of P2P and AP that they can’t do well.  We integrate these processes with a range of ERPs to maintain data integrity as well as deliver the transformation benefits required at speed and at a lower cost.

ProcessFlows offers a range of P2P and AP solutions for every business size – from standardised & configurable cloud-based P2P through to bespoke hybrid solutions and managed services to meet the specific needs of any Procurement and Accounts Payable teams. We can integrate with and address the gaps of existing finance systems, processes and investments. The result is an ROI and progress in weeks and months not years.

Our capabilities to digitise and automate Purchase to Pay tasks and workflows include:

• Managing the supplier evaluation and on boarding process including all templates and documents linked to – ie RFP, RFQ RFI, contract etc
• Master supplier list or integrating P2P digital workflows with existing approved suppliers list
• Creating and approving internal requisitions and external POs in governed manner
• Digitally receipt goods or services to initiate payments
• A single point of control for Invoice receipting, data capture and extraction.
• Capture failures and other tasks handled as a service to remove the burden on AP teams
• Automated 3 or 2 way matching of invoices, POs and GRNs at header or line item level
• Governed processes for exception and rejection handling and tracking
• Payment rules, payment file creation and reconciliation
• Single Point of View/ Real-time Dashboard visibility of Procurement and Accounts Payable issues, performances vs key KPI.
• Automation, digitisation and integration of P2P workflows with wider operational processes and data to ensure what ordered is done so in a compliant manner and delivered and paid in timely manner and the relevant teams are updated
• ERP integrates includes SAP, Microsoft Dynamics, Oracle, Sage, Finest, Dream.
• We can also combine automation with exception handling through our service desks.
• Solutions can be on-premise, hybrid or cloud-based.

For more complex processes or requirements, our workflow platform and software development team can deliver fully customised and automated workflows based on industry standards best practice for Business Process Model & Notations (BPMN 2.0).

All Purchase to Pay processes include a range of documents from NDAs, Supplier Agreements, Price lists, POs, Receipts, Invoices, Dispute information. Managing this content, versions, changes, libraries across a team is easier via a content management system. These systems can be directly linked to an ERP or everyday productivity tools such as Microsoft 365. A single of Point of view and search of all repositories is possible via federated search on some systems. More advanced Content Management platforms can also automate and manage digital processes as well as integrate directly with ERPs. Their strength, particularly when working with ERPs is managing content throughout lifecycle from creation, search, collaboration and custom workflows to destruction, archive or publishing

Transformation of Purchase to Pay is not just about software, it is also about your business requirements and specific P2P situation and challenges across people, process and technology.

We use a formal process and structured methodology for discovering, assessing, consulting, planning and delivering transformation – It’s the safest approach and delivers the best results for each business.

Key elements and stages include

• Understand specific business & operational requirements and Purchase to Pay challenges
• Understand the operational context – Map existing P2P processes including interconnected processes, people and systems – upstream and downstream.
• Confirm assessment results, highlight gaps and propose any specific recommendations across people, process and systems
• Once a specific P2P solution or service is agreed, our accredited project management team manages the smooth implementation process through to signoff and transition to continuous improvement.

Change can be daunting, contact us for a No Obligation consultation to help you identify the right approach to Purchase to Pay for your business