Price Brothers electronically archive thousands of paper documents using OpenText Alchemy

For over 25 years, Price Brothers (UK) Ltd has been part of the Great Man-Made River water supply project in Libya, a project set up to bring fresh water from deep under the Sahara Desert to coastal towns and cities. They were responsible for the original design of this 1600km underground network of pipes and aqueducts, which is recognised as being the largest of its type in the world.

Over this time, they amassed a huge library of documents. Current project documentation alone is estimated to be three quarters of a million paper documents – a mixture of drawings, plans and critical correspondence.

Using an Alchemy document management solution, ProcessFlows partner Castle Document Management has been able to provide an electronic filing cabinet for Price Brothers which exactly replicates and retains their manual filing system.

Searching for information and drawings is now a quick and easy desktop function. Documents can be retrieved and viewed from the CDs at the click of a button and office space taken up by large filing cabinets has been reclaimed, as there is no longer a need to retain the paper documents.

Having dealt with current project documentation, Castle Document Management is continuing to work with Price Brothers to electronically archive older information. Once the process has been completed and everything is in electronic format, backed-up and secure, the paper will be securely destroyed, in line with compliance regulations.

There is also the option for Castle Document Management to host the Alchemy repository. Users would then be able to access their documents from any web enabled device. Either way, there is no need for a dedicated document storage server.

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If you would like any further information, please contact us on +44 (0) 1962 835053 or email enquiries@processflows.co.uk.