How to Implement a Secure Fax Environment

Today, more than ever, ‘information’ is the key asset of every organisation. Document security and controlling its distribution to outside of your organisation is essential. The control of documents being sent via email can obviously have an audit trail of sorts but does your organisation have any stand-alone fax machines to deal with those secure, traditional processes where email cannot be used or trusted?

The answer is probably ‘yes’, and if that is the case, does it concern you that anyone in your organisation can print off a sensitive document, walk over to a fax machine and send it to anyone they like with NO record of who sent that document?

Implementing a secure, reliable fax server solution such as OpenText RightFax ensures that your organisation would have a full audit trail of ALL fax messages sent from an email client or an application such as SAP, Oracle or Microsoft SharePoint.

But what about those paper-based processes?

RightFax not only integrates with the latest Microsoft Outlook, Office365, Google Apps and Lotus Notes clients (secure desktop fax) but it also allows integration into any MFP/MFD (networked photocopier) that is scan enabled.

Advanced integrations are available for Xerox, Konica Minolta, Canon, Ricoh & HP devices, allowing more user functionality if required.

The RightFax integration into MFPs means that your organisation can now remove the document security risk associated with standalone fax devices, remove the perceived risk of fax modems within the MFP, save costs and ensure fax messages being sent to incorrect recipients is a thing of the past.

RightFax has been the world’s leading fax server solution for over 20 years and continues to evolve to offer the most secure, reliable network fax solution on the market today.

ProcessFlows have been supplying and supporting RightFax into UK Corporate and Public Sector organisations for over 20 years and have unrivalled knowledge and experience of not only the solution, but the problems that organisations face with fax security.

For more information you can call us on +44 (0) 1962 835053 or enquiries@processflows.co.uk.