Bernicia Housing Renovates Accounts Payable Process

We helped Bernicia Housing Group cut their invoice processing time from two weeks to two days

For the first time in memory, Bernicia’s AP team is totally up-to-date, with no back-log of invoices waiting to be dealt with.

The problem was solved with AP ProcessFlows®

Our automated, software driven purchase-to-pay function replaced Bernicia’s time consuming manual tasks, speeding up the whole AP process.

The result is that Bernicia’s systems – and people – can now all communicate ‘electronically’ throughout the entire AP journey, eliminating their dependence on repetitive and disparate manual processes which slow everything up.

How AP ProcessFlows works:

• AP ProcessFlows seamlessly links together, in an underlying database, all documents held in Bernicia’s Civica Housing and Sun Accounts with Purchase Order Requisition (POR)
• The bespoke, POR system begins the process by centrally controlling the creation and authorisation of all PORs throughout the entire organisation
• Inbound invoices are scanned – scanners are integrated with intelligent data capture software which recognises the different document types and automatically files them electronically into predefined workflow queues for processing
• AP ProcessFlows then automatically checks invoices against Purchase Orders (POs), Goods Received Notes and the POR all held within the underlying linked databases
• If everything matches, the invoice is seamlessly uploaded into the financial system, ready for payment – job done in a fraction of the time

Bernicia will never ‘outgrow’ their AP process again

Our solution will grow organically with their business, so no further investment is required.

If you would like any further information, please contact us on +44 (0) 1962 835053 or email enquiries@processflows.co.uk.