Print Management

As the UK’s leading fully independent distributor of Print Management solutions, we are fully aware that there is no one solution that will meet the requirements of every organisation and this is why there are a number of key players in the UK market. According the latest IDC report, Equitrac and Safecom from Nuance still dominate global share of the market (nearly 60%) but relatively ‘new’ solutions from the likes of Cirrato, Papercut and Ysoft are performing well and growing their presence within this market.

All of the available solutions assure a remarkable decrease in print costs, environmental benefits and improved document security, but it is important to ascertain which solution will work best in your environment.

Gartner: “An independent print assessment may save you up to 40%”

Gartner/IDC: “Printing costs can amount to between 1% and 3% of turnover and are increasing fast”

Buyers Laboratory: “90% of all companies do not track their printing costs”

Gartner: “Printing, Copying and other output are last bastion of un-audited costs”

Gartner: “Actively managing office print can lead to a reduction of 10% – 30% in recurring spending on document output”

What is the best Print Management Software for your requirements?

There are several key factors that you should take into account when deciding what the best Print Management Software solution is for a particular environment:

Type of Organisation: There are a number of Print Management solutions on the market that have been developed for specific vertical markets, such as Legal and Education. The developers understand the specific requirements for that particular vertical and have included specific features that other verticals may not need.

Size of Organisation: Most (not all) Print Management Software solutions tailor their licence offerings to cater for organisations of all sizes, from SMBs to Global Enterprises. ProcessFlows’ expertise will ensure that you choose the licence that best fits your current and future staffing levels.

Number of Print Servers currently in place: If your organisation has been forced to implement a number of print spool servers due to existing software or infrastructure constraints, you will be glad to know that we can discuss ways of reducing the costs associated with these servers by eliminating all but one.

Main Supplier of Print Hardware: Most Print Management Software solutions started life as a specialist solution with one particular manufacturer. It is vital that research is done to ensure that the Print Management Software you decide on integrates with a number of manufacturers to ensure your solution is future proof.

How important is printing to the organisation: If the answer is VERY, then this will narrow your search, as not all Print Management solutions offer the ability for users to carry on printing when there are issues with the network or the Print Management solution itself. Some solutions offer resiliency options but if printing is vital to you then you need to make sure that you choose a solution that meets your resiliency/DR requirements.

Independent, Expert Advice

ProcessFlows is not tied to any one supplier, we have the right solution for your needs, regardless of your infrastructure and hardware. We currently offer Print Management solutions from Nuance (Equitrac Express, Equitrac Office, Equitrac Professional, Safecom) and Cirrato. To help us guide you towards the best solution for your business please complete and submit the form below. Alternatively you can call us on +44 (0) 1962 835053, or email

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