MFP Fax Server Integrations

Expand the features of your MFP through integration with a fax and document management solution.


An increasing number of organisations are consolidating their printers, copiers, scanners and fax machines with Multi-Function Printers to reduce their total cost of ownership and improve business processes.

ProcessFlows provides a range of solutions that utilise these devices to capture, process, manage and deliver documents around the business allowing our customers to realise cost savings, increased efficiencies and improve document security.

For example, many Finance Departments already use MFPs as distributed scanners for capturing Invoices. Our Accounts Payable Plus offering could be used to manage the approval process of those invoices. Similarly, documents can be scanned directly from the MFP into a secure document management repository where they can be stored with related documents and retrieved quickly in future.

Network Fax Integration for MFPs

OpenText RightFax works with MFPs to consolidate network faxing services, giving users convenient access to faxing with the same device they use daily for printing, scanning, and copying.

RightFax acts as a centralised document processing hub, enabling users to securely send hard copy documents by fax, whilst taking advantage of the powerful features of RightFax, such as delivery notification in email, automatic storing of the image and electronic audit-trail. Furthermore, inbound faxes can be delivered directly to the recipient’s email inbox and printed manually or automatically using the secure printing features of the MFP.

Users benefit from having a single device and interface. The business benefits by replacing redundant fax machines with a secure, consolidated device which costs less to run.

Benefits of Integrating RightFax with MFPs:

  • Reduce Total Cost of Ownership (TCO) – By consolidating faxing into MFPs, organisations can eliminate or drastically reduce stand-alone fax machines and/or analogue phone lines, as well as associated supplies and maintenance costs.
  • Increase Productivity and Efficiency – Allow users to fax, print, copy, and scan from one device to save time and improve workflow processes.
  • Centralise Control of Faxing – Move all fax resources to the network to provide one point of control for hard-copy and electronic faxing.
  • Improve Security and Support Compliance – Manage documents sent from networked MFPs and provide notifications and archival of sent and received faxes to safeguard confidentiality and support regulatory compliance. Audit trails, electronic tracking, and tamper-resistant delivery features offer better security for scanned documents.
  • Proven reliability – OpenText leverages long-standing partnerships with MFP manufacturers to bring MFP manufacturer-tested integrations to ensure tight, reliable integrations and industry-leading functionality.

More information

For information on any of our solutions or products, please call us on +44 (0) 1962 835053 or email

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