These solutions are designed for and have a core strength in the management of documents and content. They are typically platforms that manage every aspect of a documents lifecycle from access and search, to sharing, collaborating, workflows and also archiving, insight from anywhere. Their core focus and capability though, as the name suggests, is managing documents and content. DMS can be in the cloud or on premise and there are 2 board sub-group.
- Enterprise – for management all forms content across business silos and departments are powerful, scalable customisable platforms that can be tailored to almost any purpose. Sometimes these are called Enterprise Content Management Systems or Managed Content Services.
- Departmental – these DMS tend to be lighter weight and are better suited to the Document Management challenges of a single department or team rather than having the scale to manage all content and workflows across a business and its departments.